Road Trip Symposium: What Makes Special Libraries Special

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There’s no substitute for F2F (Face to Face) Networking. Join us at the Road Trip Symposium : What Makes Special Libraries Special?, our only in-person event of the Route 66 Chapter of SLA in 2018!

In these rapidly changing times of information growth, showing your value to the organization’s decision makers in a way they understand can be a challenge. But, you’re not alone.

Join us for a one-and-a-half day “symposium different” to hear from  information professionals who are successful in demonstrating their value, and then connect with colleagues old and new for brainstorming, idea sharing, and networking.

Road Trip Symposium Agenda

Friday, September 14, 2018

5:00 – 9:00 p.m.         Registration, Networking Activity, and Dinner

LOCATION: Greer Peaks Lodge, 1 Main Street

Saturday, September 15, 2018

8:30 – 9:00 a.m.         Registration and Coffee

LOCATION: Ragel Family Greer Community Center, 74 Main Street

9:00 – 9:30 a.m.         Welcome and Introductions – Heather Kotula, President-Elect of the Route 66 Chapter of SLA; VP, Marketing and Communications, Access Innovations, Inc.

9:30 – 10:15 a.m.       Measuring (And Increasing) the Value of Library Services – Carol Tenopir, University of Tennessee, School of Information Sciences

Libraries traditionally measure value in many different ways.  Some focus on inputs, like size of collection, or outputs, like number of downloads. This presentation will discuss other ways to measure value that focus on users and the institution—particularly outcomes of information use and Return on Investment.

10:15 – 10:45 a.m.      Network With New People – Meet at least one new person

10:45a.m.–12:15 p.m. Case Studies from Successful Libraries

Membership Engagement as a Tool to Develop ROI Strategies, Roberto Sarmiento, SLA President and Head, Transportation Library, Northwestern University

Due to their nature, professional associations – such as SLA – benefit their members and by extension, their organizations and our professional communities. Using examples, we will demonstrate how the SLA Transportation Division, through membership engagement and partnerships with our research communities, have directly and indirectly demonstrated the value of its members and their collections.

Turning on a Dime: Pivoting to Meet Institutional Priorities, Laura Leavitt Walesby, Gast Business Library, Michigan State University

The ability to pivot to changing institutional priorities requires both risk-taking and resilience. In this talk, Walesby will discuss several new initiatives launched in the past few years at the Gast Business Library with a focus on what was learned from the experiences. These initiatives include creating and hiring one of the first Entrepreneurship Librarians in an academic library in the country, launching and teaching a 3-credit research class in the business college and most recently, developing expertise in the library around licensing business data.

Interdisciplinary Librarian Expertise in Support of Technology Commercialization, Jim Martin, Associate Librarian, University of Arizona Libraries

The Business Intelligence Unit (BIU) at the University of Arizona Libraries is a team of subject specialist librarians who provide a wide range of research support for the University’s technology  commercialization arm, Tech Launch Arizona. This presentation will describe the BIU’s ever-evolving processes around these projects and how we have raised the library’s profile on campus by providing these services.  We will also describe how we assess the impact of our work, strive for continuous improvement, and discuss the practical aspects of balancing this time-sensitive workload with our other commitments.

12:15 – 1:15 p.m.        Lunch – and Link up with Librarians!

1:15 – 2:45 p.m.        Improving Search and Discovery

Library Catalogs as Databases: Inverting the Cataloging Process for Search, Find, and Discovery,Ben Walker, Associate Dean for Discovery, Digital Services & Shared Collections, George A. Smathers Libraries, University of Florida; Marjorie M. K. Hlava, President, Access Innovations, Inc.

Libraries have been the custodians and archives for the world’s knowledge for thousands of years.  The management of those collections has evolved over those years. Storage, shelving, and the care of materials is well advanced.  We have used Library of Congress Subject Headings to supplant Cutter headings since 1911 and the MARC record starting in 1964. Library access points work fine for storage but not for retrieval. With the addition of microfilm libraries are vast warehouses of materials. Digitization of millions of pages without hooks to pull the data out again make them invisible.  Getting to the knowledge contained is difficult. Things have evolved much more quickly using computers for creating databases and  conceptual indexing using thesauri.  This paper cover four recent collection conversions showing how the current principles of database creation can be used to catalog materials much more rapidly, allow access to digital as well as print collections, and improve search return accuracy from 40% to over 92%.

Not Just Search: Rethinking what Discovery Means, David Hurley, Assistant Professor, Discovery & Web Librarian, Public Services, University of New Mexico

“Discovery” in libraries is all about search:  Discovery platforms allow our patrons to find a variety of resources, from dissertations to streaming music, through one search interface.  But is this the best way to discover our materials? At the University of New Mexico, we currently provide two discovery layers: EBSCO Discovery Service and OCLC WorldCat Discovery. Working with these services, several of UNM’s librarians are questioning the Discovery model all together. In this session, we’ll look at why we find Discovery to be problematic and explore different ideas for ‘discovery’ in libraries.

2:45 – 3:15 p.m.        Connect with Your Colleagues (Networking Break)

3:15 – 4:45 p.m.    Demonstrating the Value of Libraries and Librarians

Providing Librarian Value in an Unexpected Setting, Ruth Kneale, Systems Librarian, DKIST, National Solar Observatory

We are all aware of the many values librarians provide in a typical library setting. But what about special libraries? OK, you say, I know about those too. But what about in a very special kind of library – one where anything resembling a  traditional library doesn’t exist, and the focus of the  organization is building one of the world’s best astronomical observatories? Come hear how I support a team of over 100 engineers,  scientists, and other staff across four states and several elevations. I’ll share the types of services provided, the tools used to do so, and how my work as a systems librarian is integrated into the entire observatory construction process. Expect to hear a lot about databases, remote access and management, and information control via a distributed     system. There will also be pretty pictures.

Opening the Door of Librarianship as a Contractor… Enter at your Own Risk!, Heather O’Daniel, Library Manager Lead, UASF AFMC AFRL/RVIL

Have you ever considered a job as a contractor in a library? Many organizations with libraries are now utilizing contractors to manage and perform specialized tasks. The world of government contracting contains a unique set of complexities both within the contracting process and in the performance of the contract. This session will tell the story of what it is like to manage a library within a contracted activity and explain the challenges of librarianship within that environment.

Centering Community Needs: Outreach Efforts Beyond Library Spaces, Sarah Kostelecky, Education Librarian, University of New Mexico

Despite various efforts to support the diverse communities which libraries are a part of, we continue to struggle in reaching traditionally underserved populations.  At the University of New Mexico, librarians are engaging in outreach initiatives outside physical library spaces to support these communities and meet them where they are. In this session Sarah will share  stories about these initiatives to connect with UNM students with children, local Native American communities, and other overlooked populations.

4:45 – 5:00 p.m.       Wrap Up Day One

6:00 – 9:00 p.m.      Dinner and Networking Activity

LOCATION: Greer Peaks Lodge, 1 Main Street

Sunday, September 16, 2018

7:00 – 8:00 a.m.       Morning Wildlife Walk led by Margie Hlava, Access Innovations, Inc.

LOCATION: Greer Peaks Lodge, 1 Main Street

8:30 – 9:00 a.m.       Registration and Coffee

9:00 – 12:00 p.m.     Unconference Groups

       Our volunteers will choose up to 5 topics from those participants suggest during the day on Saturday. During the Wrap Up (Saturday) we will  announce the topics and the suggested locations for these discussions.

Groups take morning breaks when appropriate for their discussion.

12:00 – 1:30 p.m.        (Happy Trails To You) Until We Meet Again Luncheon

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Headquarters Hotel is the Greer Peaks Lodge. Additional lodging can be made through Cabin Butler. You have to pick up the telephone and call them at 928-735-7617. We encourage finding roommates, as the rates are set by the room or cabin per night and not by the number of people (some rooms can accommodate 4 or more). Contact Heather Kotula to be added to a discussion list for finding roommates.

Getting to the Greer Peaks Lodge in Greer, AZ: You’ll end up in a car one way or the other. That’s why it’s the “Road Trip” Symposium!

From Albuquerque: Take I-40 West to Exit 89, NM 117E. Take US 60 West to Springerville. Take US 191 South to US 260 West. Turn left onto AZ 373/Co Rd 1120. Turn left onto Main Street. If you get to the end of the paved road, turn around and go back about .1 mile.

From Tucson and Phoenix: Take AZ 87 North to AZ 260 E/North White Mountain Road. Turn right onto AZ-373/CO Rd 1120. Turn left onto Main Street. If you get to the end of the paved road, turn around and go back about 1/10 mile.

From Points Farther Afield: Fly from Phoenix to Show Low, AZ, on Boutique Air and rent a car from Enterprise. From the Show Low Airport, head East on East Deuce of Clubs Road towards North White Mountain Road. Turn Right onto US 260 E/North White Mountain Road. Turn right onto AZ-373/CO Rd 1120. Turn left onto Main Street. If you get to the end of the paved road, turn around and go back about 1/10 mile.

Saturday Meeting Sessions will be held at the Ragel Family Greer Community Center.

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