Smart Submit

Smart Submit is a software product for maximizing the benefits of automatic indexing early in the publishing or content processing workflow, by integrating author-generated metadata such as subject keywords during the submission of a document for publication.

What the software does 

Smart Submit facilitates the addition of taxonomy terms by the document’s author. With Smart Submit, each author provides subject keywords from the publisher’s taxonomy to accompany the item for submission. This extension supports early categorization, selection of peer reviewers and trend analysis. It additionally presents a handy way to elicit metadata information from publishing contributors.

Smart Submit interface

Powered by sophisticated software and selections made by the author 

Data Harmony indexes the document, returning a list of suggested thesaurus terms, and the author selects appropriate keywords. Smart Submit createss a ‘semantic fingerprint’ for the author’s submission, while collecting additional information and subject metadata. Tagged content  gets added to the digital record to complete production, which in turn gets included with the document.

Software features are comprehensive 

Smart Submit supports a range of metadata features:

  • Fields may support standard document formatting tools
  • Include images, tables and equations
  • You set the indexing parameters separately for each field
  • Set any field to require an entry or data-type validation
  • Use M.A.I. to index selected text body fields based on your controlled vocabulary
  • Automatically tag documents in XML for structural metadata collection
  • Tracking of indexing statistics for rule base refinement and increased indexing precision
  • UTF-8 character encoding

Flexible implementation options within your existing pipeline

The Smart Submit extension module can be implemented in several ways, including as an aid for authors to self-select appropriate metadata assigned to their name and research – at the point of submission into the publishing pipeline, as described above.

Alternately, Smart Submit is implemented as an editorial interface between a semantically-enriched thesaurus and potential submissions to the literature corpus, for subject indexing, content review and document assignment for following stages of the publication process.