Access Innovations understands how to enable your personnel and the public to sort through enormous volumes of information to find what they’re looking for. Taxonomies are an important tool to mine the information resources available from your agency. We will help you build them. We have the tools and services to help you apply them to your content resources, to maintain the metadata tagging as well as the taxonomy, and of course to allow access to those you serve within the agency and with potential customers.
With our information management software and services, researching current information as well as long-archived documents becomes simple. We are the experts in taxonomy and thesaurus construction and management, automated and computer-assisted indexing of documents and web pages, and user-friendly search interfaces.
A sampling of government clients:
The United Nations' Advisory Committee for the Co-ordination of Information Systems called on Access Innovations to create data entry specifications and perform the conversion of approximately 3,000 bibliographic entries to those specifications with at least a 99.95% accuracy rate. We created an inventory of source documents, developed specifications, and provided proofreading to ensure quality and accuracy.
In order to make their data more accessible as well as easier to update Access Innovations performed a keyed conversion, or digitization, of CCOHS’s Material Safety Data Sheets (MSDS) using CCOHS’ specified database format and indexing rules. There were about 1738 MSDS keyed – 5,620 pages - delivered at 99.98% content accuracy and 100% format accuracy. Once delivered digitally the Canadian Centre for Occupational Health and Safety was able to maintain the files and the information with much greater currency and wider access.
Access Innovations president Marjorie Hlava flew to China Lake to personally consult on library design and direct in the establishment of a technical library. Access Innovatinos then provided additional consulting on project and production workflow.
Access Innovations provided DTIC with a Data Harmony M.A.I. server license to DTIC, trained DTIC personnel in M.A.I., and set up data.
Access Innovations collected the information for a two volume bibliography for the Interior Department's Water Resource Division. Data was gathered from machine and manual searches of appropriate literature and in the field from water cooperatives and other remote sites. The data was then edited and complied by Access creating the database. The collection includes information on water rights and the geology and ecology of the Tularosa Basin.
Access Innovations did SGML tagging of texts for style. Tasks included keyboarding, imaging; handling of special characters; and formatting of tables and forms.
Awarded by the European Parliament, this project was for the creation of a test automated/assisted pilot expert system to use Data Harmony's M.A.I. to perform document indexing and searching using the existing multilingual European Parliament thesaurus.
The Illinois GLIS sought to enhance and update its integrated library system (ILS), a rule based indexing system. Access Innovations provided custom programming and editorial rule building services. The rules were built in the Data harmony system but had to be converted and loaded to the grapevine system for deployment.
BRS was an online database offering remote access to users and the Information Network of Kansas wanted to offer its resources throughout the State of Kansas using a remote access system. We converted the INET Kansas photocomposition files from the Penta typesetting system to ASCII text to load into the BRS system, proofread and edited test batches, and then made the full system ready for their use. Source data included the full text of legislative bills and of administrative rules and regulations.
For the Iowa Legislative Services Agency, Access Innovations created a uniform index for the Iowa Code and the Iowa Administrative Code, as well as developing enhanced electronic index capabilities. Users are now able to build collections across legal documents, according to topic of interest. For example, a user interested in agriculture can find all statutes and rules applying to the topic and build a single document containing all related content. A uniform index allows customized, subscription-based delivery of legal documents from all indexed entries. The user can subscribe to "Agriculture" and be notified of changes or proposed changes to state laws on the topic.
For LLNL, Access Innovations researched and wrote a report on NPO Astrofizika, an institute in Russia renowned for its excellent research in laser technology. LLNL had a need to know about the organization's management structure, the manpower levels, and the health of the institute at that time. This study by Access Innovations' staff preserved the anonymity of LLNL.
As a firm very experienced in the use of online search systems and interrogation of the new online offerings of Dialog, SDC Orbit, DOE Recon, NASA Recon and other search systems Access Innovations was hired to do custom bibliographic searches for LANL on request for a year while LANL set up and internal facility, hired, and trained their own staff to do the work.
Access Innovations supported the Los Alamos DOE offices by providing contract personnel to do typing of reports, manuscripts, general correspondence for the LANL Area office. The Data Entry Services office was established operated and supervised onsite as a data entry facility at LANL. We trained and maintained two full time staff in the use of the Wang data entry system and provided data entry services, as requested.
With the creation of our Access Russia division we were able to do automatic and assisted translations of scientific and technical publications as well as grey literature for Los Alamos. We provides through the Access Russia division custom translations – Russian to English – as well as some support for English to Russian documents.
To create a proceedings for the Military librarians Workshop Access needed to key the data from original submitted papers, integrate the illustrations, tables, charts, etc., and create the Table of Contents for a camera ready printing copy. We used the MLW specifications, printed the master copy, and prepared envelopes for mailing copies to all the to MLW members.
Under subcontract to NASA first through the NTIS and then through NERAC, Inc., Access staff researched paper and online resources, collected and then published a monthly monitoring report on the Space Commercialization activities of NASA. Material was then converted to online specs provided by NASA and delivered at 99.98% accuracy. Source data was fulltext hard copy as well as online information. Field tags, index terms, descriptors, and other markers were added to enrich each record during the conversion process using the NASA thesaurus. Update suggestions for the thesaurus were included in each monthly dispatch.
2.5 days of consulting was provided by Access President, Marjorie M.K. Hlava, studying and evaluating management, procedures, routines and operations used in production of the TUNS system. A report was generated noting strengths, weaknesses, workflow effectiveness, efficiency and weaknesses. Recommendations included changes to existing procedures and addition of alternative processes, routines and activities for consolidation and facilitation of the production of NASA TUNS.
The NAL used Data Harmony for a prototype in database production and rule base deployment.
Singapore libraries and archives possess rich physical and digital collections on Singapore, South East Asia and Asia in general, in four languages. NLB's mandate is to provide online access to both existing collections and new information created by Singaporeans in a variety of publication types, many outside the country. Data Harmony tools play an integral part in classifying and identifying key concepts in these information items. For more details, see the case study here.
National Security Agency purchased the full data Harmony Suite (Thesaurus Master, MAI, XIS, and training in their use) to support information gathering activities at the agency.
Access Innovations did the abstracting, indexing, data capture, editing, page layout and composition design from fact sheets for publication in NTIS Tech Notes. The fact sheets summarize technologies determined to have a commercial or practical application and developed by the Federal agencies, laboratories or their contractors. Topics covered include new processes, materials, techniques, software, resources, and instrumentation. These services are provided to the Center for Utilization of Federal Technology (CUFT) a part of NTIS to assist in their efforts to disseminate all current research reports. The preparation of layout and camera ready copy of NTIS Tech Note Fact Sheets was included.
The Naval Postgraduate school needed to find a way to work with the many names of terrorist groups and agencies in a more systematic way that the statistical approaches they had used in the past. In addition they needed to launch the system on all incoming and minable resources to d=find the groups and gather information together in a consistent, reliable, replicable system for data mining and research. They purchased our help in creating a taxonomy for the field, bought the Data Harmony Thesaurus Master software and contracted for on site training of their team.
Access principal Dr. Susan Reinke researched the water resources of the Ogalla watershed and reservoir including local onsite investigations for the Bureau Information Center. The finished product included both a report of activities and specific recommendations based on structured meetings with personnel throughout the collection basin.
The New Mexico State Library contracted with Access Innovations to work as manager of the State Conference of Library and Information Services. As manager, we acted as fiscal agent, including assisting in Conference budget development; made all arrangements for conference site and ensuring attendees were recorded; assisted in publicity; oversaw printing of first report and any follow up; and obtained conference speakers.
When the NMSL gained access to Uncover’s 17,000 journal tables of contents, they contracted with Access to provide promotional activities and training programs for selected employees of state agencies on the use and benefits of the new system.
The Indian Hospital Diabetes Service purchased AIMS software from Access Innovations. Access also provided installation and programming for custom application design.
Access provided consulting and updated the PSCNM Library, PSCNM Law Library, and the PSCNM Computer Library. Services included:
- production of a card catalog
- an inventory of journals
- creation of a journal check-in system
- production of journal circulation cards
For the Law and Computer Libraries, it was necessary to inventory the collections, create holdings records and produce circulation cards.
Access Innovations created a custom catalog for the Saddleback Educational District (California) detailing their audiovisual collection. The catalog was delivered as a master print copy and an electronic copy for use in creation of print copies for their schools.
For several years, Access Innovations was awarded the contract from Sandia for the compilation and maintenance of the Former Soviet Union Contract Measures Office (FSUCMO) database. The project covered database production, design and maintenance in support of the FSUCMO and other Sandia programs in the FSU. The project also supported information development for a web-based database and application on the Sandia Restricted Network.
Additionally, Access provided staff librarians for this Sandia Satellite Library for over 20 years. We moved the library several times and insured that the catalog was up to date and full reference services were available in addition to maintaining periodicals and all regular library functions.
Access Innovations performed a conversion of the SFIS library cards to LC MARC format. Access staff matched their records against an LC MARC tape. Hits were copied for the library’s records. Records that did not match were created by original cataloging.
Access Innovations’ staff conducted literature and information searches in support of a research project for the Water and Resources Services, Southwest Region, US Department of Interior. The study involved a water supply and energy study for the Tularosa Basin in south central New Mexico.
The DOT's National Transportation Library purchased Data Harmony Thesaurus Master™ to assist them in enhancing their existing thesaurus. Access provided training to the Library’s personnel in using Thesaurus Master and provided maintenance.
"92% accuracy on GAO full text reports"
Peter McGarry, US Government Accountability Office
Access first updated the GAO Thesaurus, built a rule base and then did subject indexing of GAO documents. We used our proprietary Data Harmony software with GAO documents and GAO software, collected new terms, built rules for use of new terms, and assigned new and existing terms to the project documents. The accuracy rate quickly climbed to 92% in fully automatic mode on full text documents.