Enterprises
Harnessing the Knowledge generated in a organization for reuse and reference is an increasing challenge. “Information overload” is part of our daily realities as more is generated and distributed. Vast amounts of information are now available electronically. The sheer volume of information is overwhelming. Modern enterprises tend to lose track of how much time is spent looking for necessary documents, and that time spent can be just as overwhelming. More than 25% of staff time is now spent looking for items in the corporate repositories.
The key is to leveraging these information-rich assets while significantly improving staff productivity rests with making the information easy to access, share and mine. The solution is through effective subject metadata based on a taxonomy. A robust taxonomy provides semantic richness to information resources, supplementing them with conceptual associations, synonyms, descriptive notes, and more. With a rich and reliable vocabulary, efficient metadata tagging, website navigation, and taxonomy enabled search, corporations regain control over their critical information assets.
Access Innovations provides the services and accompanying tools to make this possible. They are available solely as services, as Cloud, as SaaS, as client server software, or as combinations. If you would like more information on any project, or have an information need please call 505-998-0800 or write to mhlava@accessinn.com
Here is a sample of our clients. Descriptions of the projects for some of them are being added and updated regularly
Abt Associates, Inc.
Abt Associates needed a CD-ROM with digital versions of printed documents. Access Innovations did optical character recognition of scanned images, creating corresponding text documents at 99.95% accuracy. We reviewed and approved the text files and converted them to PDF files. We created background searchable text for poor quality images, and provided custom programming for bibliographic citations and tagging/linking protocols for user access, search and retrieval. We also did application design and development, including splash page text in Cyrillic and CD artwork, inlays, and user information. We created a CD-ROM master and prepared 2000 replications ready for mailing.
Accessible Archives
Accessible Archive sought to create a single, content enriched format for its nearly 400,000 highly varied documents. Working in batches by publication, Access Innovations used customized code to convert these source files from simple HTML to well formed database-friendly XML load format, including links to associated graphics and publication metadata. Close quality control ensured that each article would display reliably on screen.
Acquire Media
Acquire Media had the need for a thesaurus tailored to financial news. Access Innovations created a thesaurus based on our own NewsIndexer thesaurus but greatly expanded. We merged three different taxonomies while maintaining independence of each to support the existing data feeds for the source organizations NewsEdge and AcquireMedia. We merged both of them on to the NewsIndexer taxonomy backbone and insured mapping to IPTC, GICS, NAICS, SIC and ICD. This detailed mapping from several industry taxonomies, as well as from Acquire Media’s several proprietary taxonomies, provides a means of unifying the disparate taxonomies and of processing news from and into the terms and codes of the various taxonomies. Terms were added based on content in articles provided by Acquire Media. We also developed a comprehensive indexing rulebase for the entire thesaurus. Click here to see the full case study.
Adonis
The Elsevier-owned Adonis service was exploring new potential markets. Our experience in the newly formed Russian Commonwealth gave Access Innovations an excellent insight into the emerging markets of this new democracy. We researched and prepared a report assessing state-of-the-art information systems in the Commonwealth of Independent States (former USSR).
AGIS Network (formerly AssistGuide Information Services)
This eldercare database providing a wealth of information on the needs and care for seniors nationwide was supported by creating a taxonomy and associated indexing rulebase to support the enhanced search and enrich the semantics of the AGIS Network’s website. We also converted approximately 150,000 data records for processing using Data Harmony's Machine Aided Indexer (M.A.I.) and Thesaurus Master. Editors provided rule building and quality control. Click here for a full case study of this project.
Alabama Power and Light
Alabama Power and Light needed to convert corporate real estate and pipeline records, including right of way documentation. Access Innovations provided consulting resulting in a workflow for records conversion and database design and creation. We then converted the data for automated records retrieval from the full records library of documents for the full coverage area of Alabama Power and Light.
Alexander Street Press
Alexander Street Press's North American Women's Letters and Diaries Project required a searchable database of scanned pages from correspondence/diaries written by women of the pioneer era and earlier. Access Innovations entered the data, indexed the documents and tagged information within the documents for accurate retrieval.
American Society of Woman Accountants (ASWA)
Access Innovations converted the ASWA membership database from a DX operating system format to a fixed length, fielded format delivered in ASCII.
Ameritech
Ameritech needed a database design for their online database. Access Innovations principal consultants assisted in the creation of input and field specifications for the database. Additionally, our editorial staff provided indexing and abstracting of the Ameritech public relations publication Media Briefs. We created and keyed abstracts created from the original articles, and made updates directly to the Ameritech Database.
Amgen
Amgen sought a taxonomy for their library Web portal. We looked at all of the records of the Amgen library and research files. From those we built a taxonomy which could be used in Access Innovations’ services included consulting, creation of a pilot taxonomy project, and creation and development of the Amgen library portal taxonomy.
Andersen Consulting
Access Innovations was hired by Andersen Consulting to study and report on an analysis and evaluation of the key content in Andersen's knowledge management system (250 databases), analysis and recommendations regarding content structure, indexing, managed vocabularies, and related processes, development of a prototype managed vocabulary, and recommendations for the next phases of work. Access Innovations principals studied and prepared reports discussing the theory and process for building control over the Andersen Consulting databases. Both segments of the work for Andersen involved many visits, focus groups, and staff interviews.
Bank Marketing Association
BMA needed to move all of their material to a digital format and to begin making it available as an online database through Dialog. Access Innovations provided consulting related to 1) file design for BMA’s private file on Dialog, 2) database management, 3) creation of a controlled vocabulary for indexing the material and then doing the indexing, 4) creation and conversion of the BMA data, 5) documentation, 6) test files, and 7) staff training.
Bell Communications Research (Bellcore) (now Telcore Technologies)
Bellcore needed a comprehensive database of its telecommunications-related information. Access Innovations provided indexing, abstracting, and data entry of media briefs and articles using Bellcore guidelines. We used the Bellcore Thesaurus for indexing and updated that thesaurus as the project progressed. 10,000 database records were processed and delivered.
Bellsouth
To meet Bellsouth's need for a digitized database of periodicals, Access Innovations provided consulting services and an information needs study, establishing scanning criteria. We set up an indexing project and workflow, implemented a MARSEDIT program, and established remote data transfer. We did abstracting, indexing, and data entry of bibliographic citations in the BASIS format. We digitized and converted a back file of approximately 5,000 records and then delivered monthly updates. Staff members used Bellsouth Editorial Guidelines, provided editorial selection from 60 periodicals, and did editorial review and weeding of daily clippings files. We also did microfilming of documents.
BHP Billiton
Access Innovations converted Billiton’s library catalog records, using Billiton input and 9 track tape specifications. We keyed 4,000 cards to BASIS format.
Bibliographic Research Service (BRS)
Access Innovations did format conversion of high density IBM format 9 track tape to BRS specifications for tape input to BRS SOFT Dialog format. This was done for many of the new databases being loaded into the BRS Search platform. The specifications were quite different from the Dialog specifications and the data base providers needed a service which could take their data in everything from photo composition tapes to Dialog format, convert to the BRS Stairs load format and send the data on 9 track tapes to BRS for loading.
Bigchalk
Bigchalk wanted to convert its World Almanac for Kids and World Almanac 2000 to SGML format. Access Innovations provided programmatic conversion and editorial services, manipulated and tracked data, and indexed map callouts.
Booz Allen
Access Innovations did inventorying, indexing, and abstracting of multiple page documents. We then digitized the data for loading into a locally developed database management system.
Canterra Energy
Canterra needed to digitize its library shelflist of approximately 3,000 cards. Access Innovations provided keyed conversion to MARC format with a 99.98% accuracy rate.
Chevron Research
Chevron needed their library catalog converted to RLIN format. Access Innovations provided keying and converted the records with a 99.95% accuracy rate.
Chicago Research and Trading
Chicago Research and Trading wanted multiple online feeds to help traders make trades on very small market movements before the trends became obvious. Access Innovations president Marjorie Hlava worked with the principals to design a trading that gave traders up to date information. Access Innovations performed numerous custom online searches in miscellaneous areas of commerce and industry, such as mining and agriculture.
CIVO
Access Innovations provided keyed conversion of 40,000 library cards to MARC format with a 99.95% accuracy rate.
Consumers Union
Consumers Union first came to Access Innovations when they needed assistance with database design for digital distribution of their publications. Over time Acces Innovations has provided a number of solutions for Consumers Union, including conversion to a number of database formats for loading to providers such as Dialog, BRS, Mead Data Central and Dow Jones, indexing and keying of a number of Consumers Union publications, including their flagship periodical Consumer Reports, up-to-date indexing of their online article repository, and consulting on the Consumers Union taxonomy project. For a full case study, click here.
Control Data Corporation
Access Innovations provided consulting to Control Data Corporation on database design. We created several databases via editorial selection all the way through to data entry covering numerous subject areas, including LOGIN (Local Government Information Network), Alternative energy (Solar, wind, Hydrogen, geothermal); union pay scales; world development; and a consumer database (WiserWays for employee use) covering costs of housing, clothing and other goods, foods, large purchases, family vacation areas, and other day-to-day consumer interests.
Corporate Technology Information, Inc. (Corptech)
Access Innovations consulted on the design of Corptech's company databases. We also identified and obtained information via phone interviews on more than 15,000 high-tech companies. Interviews were conducted using questionnaires provided by Corptech. Information garnered through the interviews was captured via data entry for sale and distribution on diskettes as well as publication in a two-volume database directory. The form was later converted to an online database.
Crystal Insight
Crystal Insight was developed to serve as a web-based service to the environmental communities. Access Innovations provided consulting in production and workflow analysis, database designs, and determination of source and content. An Access Innovations taxonomy specialist made determination/selection of a base thesaurus and handled issues surrounding classification and categorization as well as thesaurus development and maintenance. Custom programming was done to collect data from websites of environmental regulations.
Delft Hydraulics
Delft sought to digitally database articles from its Delft Hydroscience Journal. Access Innovations keyed 500 abstracts monthly using the Delft database format and input specifications. Abstracts averaged 1250 characters each. Selection of abstracts to be keyed was made by Delft from over 600 titles, including periodicals, monographs, and technical reports covering fluid mechanics and its application in technology. Coverage also included related fields such as hydrology, water resources, water pollution control, water quality management, cooling water problems, aquatic ecology, and policy analysis.
Derwent Information, Ltd.
Derwent wanted indexing for its existing database. Using vocabulary terms furnished by Derwent, Access Innovations created an indexing rule base. We then ran Derwent pre-indexed text files through the rule base and performed a statistical evaluation. We also created a new thesaurus for Derwent.
Dialog (aka Lockheed Dialog, Knight Ridder Dialog, Dialog Information Services, Thomson Dialog)
Access Innovations Inc. was for many years Dialog’s “go-to” company for conversions to the Dialog database format Dialog Format B. We performed hundreds of conversions to Dialog Format B for Dialog provider companies. In addition, we have provided a number of other services to Dialog, including monitoring public information about several European online services, keyed conversion of Dialog Bluesheets (informational sheets about each database available on Dialog) using Dialog keying specifications, consulting services evaluating the Trifecta DTD as it related to several selected bibliographic databases on Dialog, and reviewing, analyzing, and cleaning up the Dialog Taxonomy, and did cleanup and other kinds of revisions. In 2009, Access Innovations’ president, Marjorie Hlava, served on a Dialog Expert Panel.
Direct Marketing Association (DMA)
DMA needed an indexed database of articles, speeches, reports and other marketing, research adn product development publications. Access Innovations provided coding and indexing. All source documents were provided by DMA. Data from information forms was keyed into 11 fields using DMA specifications. There were approximately 5,000 items (2.5 million characters) delivered at 99.98 accuracy within a 15-week timeframe.
DMC1 Corporation
DMC1 was aggregating its catalogs into a relational database. Access Innovations provided keying of information from product pages into prescribed table format and ensured correct placement of information into correct columns of the table. Tasks included tagging/coding of source pages, scanning of images, linking of product SKUs to product pages and images, and linking of other product information as directed by DMC1.
Dow Chemical
Access Innovations prepared a M.A.I. test file using 1,000 sample documents provided by Dow. We created a sample rule base for Data Harmony M.A.I. software and performed a test of the software on Dow’s indexed documents.
EBSCO
Consulting - Access Innovations performed research and prepared a research and evaluation report on various on-the-fly automatic machine translation server software applications. Software had to fit EBSCO requirements. Six languages were involved in the project: English to Spanish (Latin American); Portuguese (Brazilian); French; German; Japanese; and Chinese.
EBSCO Nextsteps – For EBSCO's Nextsteps project, Access Innovations prepared an enhanced XML DTD for all of the patent data collected by and available from the U.S. Patent and Trademark Office for over 30 years. The enhanced DTD was designed in accordance with EBSCO specifications. We converted the patent data to the enhanced DTD format.
Ed Kaim and Associates
When Ed Kaim and Associates needed to convert legal files for inclusion in a database, it hired Access Innovations to perform keyed conversion of data.
Electric Power Research Institute (EPRI)
In close proximity to EPRI headquarters in Palo Alto, California, Access Innovations staff conducted a workflow audit of existing EPRI activities and took responsibility for the setup of workspace, computer system, software, training, database development, and maintenance (data gathering, project editorial guidelines, and quality control procedures). All project operations eventually moved to Access Innovations’ headquarters in Albuquerque, New Mexico. Start-up included production of test files to load to NOMAD (EPRI’s database system), which were run through quality control procedures, including quality of content. Next was the parallel production of EPRI database materials. Soon all production processes, including abstracting and indexing, were shifted to the Access Innovations Albuquerque office. We delivered database data to EPRI and outside vendors of EPRI online or via tapes, on a weekly basis.
Energy Balance
Energy Balance needed a Microsoft Access database for its record data. Access Innovations designed a database format, performed programmatic conversion of record data, and added that data to the database.
Ernst & Young
Ernst & Young wanted its manuals and monographs digitized. Access Innovations created a DTD for the texts, converted them to SGML format and programmatically inserted SGML tags at significant locations in the text.
Failure Analysis Association
Failure Analysis required digital conversion of 160 legal depositions. Access Innovations provided keyed conversion, delivering approximately 13 million characters at 99.995% accuracy. We performed quality control, with proofreading and corrections as necessary.
Five Sandoval Indian Pueblos (FSIP)
Access Innovations staff programmed and installed a WIC voucher system based on AIIMS software for FSIP.
French Mortuary
Access Innovations sold and installed AIMS software for French Mortuary.
Frito-Lay
Access Innovations provided keyed conversion of Frito-Lay private file bibliographic records to Dialog Format B.
Future Computing/Datapro
Access Innovations converted delimited directory files to tagged entry format, proofing and correcting directory entries as needed.
Genentech
Access Innovations conducted a two-day taxonomy and thesaurus construction seminar for staff members of Genentech, Inc., a prominent biotechnology firm.
Governmental Data Inc.
Access Innovations provided keyed capture of printed source materials to a tagged directory format.
Health Research Services and Analysis, Inc.
When Health Research Services and Analysis needed information on Hispanic health issues in New Mexico's Tularosa Basin, it turned to Access Innovations to research the literature and create an annotated bibliography.
Hoffman-LaRoche
Hoffman-LaRoche needed an indexed database of files related to litigation involving one or more Hoffman-LaRoche products. Access Innovations regular staff provided project management and hired and trained personnel local to the Hoffman-LaRoche's Nutley, NJ office for project-related activities. These activities included file reading, file selection, file indexing, and data entry capture.
InDepth Data Inc.
Indepth Data (subsequently acquired by Dow Jones & Company) maintained comprehensive databases covering the taxable bond market in the United States. Access Innovations provided data entry from marked up copy – 489 documents - to specified format. We delivered 3.99 million characters at a better than 99.95% accuracy rate.
Information Science Abstracts (ISA) - IFI Plenum Data Company
Information Science Abstracts (ISA) gathers and disseminates information on information science and library fields. The tasks for Access Innovations included abstract writing, indexing and eventual preparation of camera-ready copy for printing over 1,000 pages of the publication.
Information Sources, Inc. (ISI)
ISI needed to convert all its database records to camera-ready print format for production of ISI’s 2,000-page Business Software Directory.
Insurance Information Institute (III)
We assessed the collection of the III and provided a workflow specification to digitize their full paper, library card, and microform collection. Documents included library special collections, Insurance Review articles, and the International Insurance Fact Book.
Access Innovations provided abstracting, indexing, and data entry services, as well as conversion of tapes to STAIRS format. III provided source materials, guidelines, a descriptor list, and a thesaurus that we drew on for supplying the indexing terms. The data was then made available as an online database and made into an online public access catalog (OPAC) for the students at the Institute.
Intelsat
Intelsat had a large collection of proprietary legal documents to convert to digital form for use in discovery through an online data base. Access Innovations provided keying and editorial coding of 14,000 pages of typeset legal documents for Intelsat.
Intermedics, Inc.
When cardiac pacemaking pioneer Intermedics needed a database, Access Innovations did the design work, collected the 20,000 items in the National Library of Medicine database which used the subject heading “cardiac pacing,” and programmatically converted the NLM 9 track tapes to a format which could be used in the interactive online database used internally for Intermedics growing research collection. We created an extensible thesaurus (taxonomy) for the conceptual area. We also set up the procedures for and performed the initial editorial indexing for creation of the PACERS database.
International Research and Technology (IR&T)
IR&T needed to locate scientific and technical information resources that were not included on the Dialog Information Services search platform. Access Innovations performed online literature searches, determining and utilizing the most appropriate databases, to obtain a comprehensive listing of citations on topic specified by IR&T. The searches covered literature on agriculture, water quality, water treatment, health effects, and corrosion engineering. Once the data was collected and vetted internally by Access Innovations staff we arranged for reuse permissions for the data so that IR&T could build a database for internal use of the information.
Investors Information Access (IIA)
IIA needed expert advice in order to proceed with a plan for the establishment and operation of a database consisting of investment newsletters. Access Innovations provided consulting services, assessing IIA’s options and delivering a written report.
John Hancock Mutual Life Insurance Company
Access Innovations analyzed John Hancock’s workflow and procedures for a library conversion project.
Kraft Foods Food News Update (FNU)
Kraft Foods needed articles for its Food News Update. Access Innovations' tasks included reviewing and selecting articles from Food Chemical News, then indexing and abstracting the articles. We also did data entry and proofreading.
NICEM®
“Indispensable for anyone trying to identify instructional media for teaching.”
CHOICE Magazine
For NICEM (the National Information Center for Educational Media), Access Innovations, with Data Harmony software, created more ways to find information in their rich taxonomy. Users can navigate the full taxonomy tree, autocomplete search criteria using the taxonomy, and find options to expand or target their searches.
RR Bowker
The RR Bowker Books in Print catalog was in need of cleanup. Access Innovations did extensive and detailed evaluation of the production process and, once documentation was complete, was engaged to do the cleanup, filling in metadata gaps by comparison with Library of Congress files and other similar file sets. We also provided editorial services, as well as consulting on production workflow including merging of the ISBN, and SAN records for faster production flow.
The Weather Channel
“Saving time has clearly been the biggest benefit. Searching for ‘storm preps’ instead of ‘boarding up,’ ‘sandbagging,’ ‘hurricane shutters,’ ‘evacuation kits’—the list goes on, probably cuts search time by as much as 50%, depending upon other unique search criteria for a specific request.”
"M.A.I. has improved the accuracy of information retrieval and eliminated duplicated efforts, thus improving productivity by processing more material
in the same amount of time.”
The Weather Channel
The Weather Channel has a library that includes hundreds of hours of weather-related video that was difficult to find when they needed it. They used Data Harmony’s M.A.I.™ to log and find video clips, thus simplifying the hardest part of their job.
