Access Innovations, Inc. Announces Release of the Author Submit Extension Module to Data Harmony Version 3.9

ALBUQUERQUE, NM (May 12, 2014) – Access Innovations, Inc. announces the Author Submit extension module as part of their Data Harmony Version 3.9 release. Author Submit is a Data Harmony application for integration of author-selected subject metadata information into a publishing workflow during the paper submissions or upload process. Author Submit facilitates the addition of taxonomy terms by the author. With Author Submit, each author provides subject metadata from the publisher taxonomy to accompany the item they are submitting. During the submission process, Data Harmony’s M.A.I. core application suggests subject terms based on a controlled vocabulary, and the author chooses appropriate terms to describe the content of their document, thus enabling early categorization and selection of peer reviewers and support for trend analysis.

“Author Submit is an exciting addition to the Data Harmony repertoire,” said Marjorie M. K. Hlava, President of Access Innovations, Inc. “Publishers can easily incorporate Author Submit, streamlining several steps at the beginning of their workflow, as well as semantically enriching that content at the beginning of the production process. They are getting far more benefits, and doing so without adding time and effort.”

“The approach is simple on the surface and supported by very sophisticated software,” remarked Bob Kasenchak, Production Manager at Access Innovations. “The document is indexed using the Data Harmony software, which returns a list of suggested thesaurus terms, from which the author selects appropriate terms. Author Submit supports the creation of a “semantic fingerprint” for the author, collecting additional information along with the subject metadata. Finally, the tagged content is added to the digital record to complete production and be added to the data repository. It’s an amazing system to see in action.”

Author Submit can be implemented in several ways, including as a tool for assisting authors to self-select appropriate metadata assigned to their name and research at the point of submission into the publishing pipeline; as an editorial interface between a semantically-enriched controlled vocabulary and potential submissions to the literature corpus; editorial review of subject indexing at the point of submission, enabling a robust evolution to a controlled vocabulary (taxonomy or thesaurus), by encouraging timely rule base refinement; simultaneous assignment of descriptive and subject metadata by curators of document repositories for efficient integration of documents in a large collection; and as a method of tracking authors and their submissions for conference proceedings, symposia, and the like.

“This flexible system opens the door between Data Harmony software and an author submission pipeline in fascinating new ways,” commented Kirk Sanders, an Access Innovations taxonomist. “Users can choose a configuration that maximizes the gain from their organizational taxonomy, at the point it is needed most: when their authors log on to submit their documents.”